Council Meetings Information

Council Meeting Information

Agenda

February 5, 2018

 

Regular Monthly Council Meeting

7:00 P.M.

Council Meeting Information

 

Agenda

February 5, 2018

Regular Monthly Council Meeting

7:00 P.M.

Open Meeting – Call Meeting to Order

Pledge of Allegiance

Roll Call of Council by Fiscal Officer

Approval of January 8th Council Meeting Minutes

Approval of January Bills Paid

Open to Audience

Mayor’s Report

Administrator’s Report

Fiscal’s Officer’s Report

Solicitor’s Report

Council Committee Reports

Council Business:

1. Ordinance 2018-___, An Ordinance Establishing a No Thru Truck Zone on Various Village of Gambier Streets, 3rd Reading.

2. Ordinance 2018-___, An Ordinance to Remove one Parking Space on East Wiggin Street in Front of the Wiggin Street Coffee Shop, 3rd Reading.

3. Ordinance 2018-___, An Ordinance To Remove One Parking Space on Gaskin Avenue North of East Brooklyn Street, 1st Reading.

4. Ordinance 2018-___, An Ordinance Amending Ordinance 2006-05, Section 3, An Ordinance Setting Wages and Benefits for Village Employees, 1st Reading.

5. Approval of the 2018 Budget.

6. Discussion of Street Light Replacement on Gaskin Avenue between Brooklyn Street and Scott Lane.

February Meetings:

Buildings & Grounds Committee – Monday, February 26th, 6:00 P.M., Regular Monthly Meeting.

Cemetery Committee –

Planning Commission – Tuesday, February 20th, 7:30 P.M., Regular Monthly Meeting.

Library Board Committee –

Finance & Income Tax Committee –

Police & Personnel –

Streets & Utilities – Monday, February 26th, 6:30 P.M., Regular Monthly Meeting.

 

Mayor’s Report

New Council Members

At our January 8, 2018, Council meeting, we swore in new Council member Leeman Kessler and returning Council members Betsy Heer and Liz Forman. According to Section 731.43 of the Ohio Revised Code, Vacancy in Village Legislative Authority, Council elected citizen Phil Brooks by majority vote to fill the empty seat that remained from the fall 2017 election. There were 5 citizens interested in the vacant Council position. 2018 Council Committee assignments and Council member contact information are included in the February Council packets. On February 24, 2018, Leeman, Phil, Councilmember Juan Pastor and I will attend the Ohio Municipal League’s training program for new Council members in Columbus.

Village Plans for 2018

On January 29, 2018, the Streets and Utilities, Buildings and Grounds and Police and Personnel Committees had their first meetings of 2018. Budgetary requests for proposed 2018 projects are included in the 2018 budget in the February Council packets and will be discussed at our February Council meeting before Council votes to approve or disapprove the 2018 budget.

At the beginning of the Streets and Utilities Committee meeting, Chair Betsy Heer reminded us of the projects proposed at the beginning of 2017 and pointed out that we successfully accomplished almost all of them. It was a satisfying review. Projects left over from 2017 will happen this year. 2018 plans for Streets and Utilities include paving, possible lighting downtown, and traffic and speed control. To help Council analyze traffic patterns throughout the Village and determine useful improvements, Streets and Utilities will find a traffic engineering consultant to hire if Council agrees (see below).

At the beginning of the Buildings and Grounds Committee meeting, Councilmember Heer led us through 2017’s projects and again pointed out that we accomplished almost all of them. Projects not completed in 2017 will be carried over to 2018. In 2018, Buildings and Grounds will focus on repairing and renovating the Village Community Center and finishing the KnoxWays Village directional signs project. Buildings and Grounds will also consider additional landscaping in the Village, including planting more trees with advice from the Tree Commission.
In 2018 Police and Personnel will handle the usual yearly projects regarding staff salaries and medical benefits and examine salary structure to address salary compression in midrange compensation and inappropriate salary expansion at the highest ranges of compensation. Police and Personnel will also begin to plan for Fiscal Officer Kathi Schonauer’s replacement within 5 years.

Other projects for 2018 include maintaining our Tree City USA status. Jerry Kelly, Chair of the Tree Commission, is scheduling dates for the six 2018 Commission meetings and Arbor Day celebration that are required for the Village to keep this designation.

Village Traffic Consultants

On January 22, 2018, I met with Brian Ball, Mt Vernon City Engineer, to get advice and referrals for traffic engineering firms the Village might hire to analyze all aspects of vehicular and pedestrian traffic within the Village. Brian gave us four recommendations for engineering firms; he has worked with three of them in Mt Vernon and has hired the fourth for a new project. Brian recommended that we contact all four consultants with a letter describing the scope of the work we’d like them to do. The study would at least include the area from Ward St east to Acland St, from Brooklyn St south to Wiggin St, and down the Rte 308 hill to Rte 229. Chair Betsy Heer and I will create a draft of the description of the work we want such a firm to do and bring it to the Streets and Utilities Committee for initial discussion. The Committee will finalize this description and eventually bring the matter to Council.

Professional analysis will give us the guidance we need to make good decisions for the future regarding traffic patterns, possible signs or lights, parking, pedestrian foot traffic, crosswalks and sidewalks, and related issues. Our primary goal is safety in the Village. At a minimum, the winning firm must be affordable, technically qualified, sensitive to our unique size and population, and respectful of history and visual aesthetics.

This study can also help us determine the Village’s interests in possible partnerships with Kenyon, and possibly College Township, to implement shared improvements. For example, Brian told me about an ODOT program that might be available to the Village to fund a pedestrian and bike sidewalk down the Route 308 hill and across Route 229 to the Kokosing Gap Bike Trail and the Brown Family Environmental Center.
Knox Labs Makerspace Summit

On January 31, 2018, I attended the Knox Labs Makerspace Summit sponsored by Kenyon College and Mt Vernon Nazarene University. The Knox Labs Makerspace will open in the first floor of the old JC Penny’s building on Main Street in downtown Mt Vernon in August 2018. The MVNU Engineering Department will occupy the upper floors and basement of the building.

A “makerspace” is a community “do it yourself” workshop that functions with dues-paying members, known as “makers”. These members will be individuals, Knox County schools (K-12, COTC, Kenyon and MVNU) and other groups in Knox County such as Opportunity Knox and the Knox County Career Center. The space is outfitted with equipment for the makers to use including programmable prototyping tools, milling machines, 3-D printers, laser cutters and related equipment too big or expensive for a garage or basement. Makerspaces are already in use all over the country and the world. They foster entrepreneurial endeavors and help teach state of the art STEM and manufacturing skills. Ariel Corporation and Foundation, other local businesses and the Knox Area Development Foundation are also involved in this endeavor.

This year the fifteen member Knox Labs Board won a federal grant to hire MIT-affiliated Fab Foundation to help launch our community’s project. The Knox Labs Board includes Knox County educators, scientists, engineers and other professionals. The Fab Foundation is a non-profit responsible for the development of over 6000 makerspaces all over the world. See http://knoxlabs.org/. Representatives from the Fab Foundation facilitated the summit I attended which was for local leaders to learn about and suggest what they would like to see in the project. Over 100 people attended the all day program. It was an impressive group. 3-D printers and other equipment were arranged around the room to demonstrate some of the activity that will take place in the space. This is an amazing opportunity for our community to collaboratively develop a significant asset for future generations.

Miscellaneous

Knox Area Development Foundation. I attended the KADF yearly organizational meeting on January 29, 2018, in the ballroom of the renovated Memorial Theatre. President Jeff Harris reviewed the final draft of the Knox County’s long term Economic Plan with the members. Our own Clint Bailey was elected President of the KADF Board; Board members include Knox County government officials, State Representative Carfagna and other local leaders.

Annual Martin Luther King Jr. Breakfast. I gave brief opening remarks on behalf of the Village of Gambier at the annual MLK breakfast sponsored by Mt Vernon Nazarene University and Kenyon College.

Kenyon Systems Design Interns. The Fiscal Officer, Village Administrator and I met for the first time with the team of Kenyon student interns from Prof Skon’s System Design course.
Campus Protest Policy Task Force. I have been invited to participate in the Kenyon Campus Protest Policy Task Force. I attended the first meeting on January 18, 2018.
Kenyon Collegian Interviews. The Collegian will interview me every other week regarding Village matters that students want to know about. My first interview was on January 23, 2018.

 

Village Administrator’s Report

RADIO READERS FOR WATER METERS

The Gambier Maintenance Crew has been finishing up installing and reworking the radio readers we purchased in 2017 for Kenyon College. Some of the radio readers had to be moved inside the buildings because they were not reading from outside the buildings. We have budgeted to purchase the remaining radio readers this year and install them in the next couple of months.

SNOW REMOVAL

The Gambier Maintenance Crew has been called out more this winter season than the last to winters combined. We will continue to do our best removing snow on Village streets and sidewalks.

VILLAGE ADMINISTRATOR’S MEETINGS

The area Village Administrator’s have been getting together for lunch once a month to discuss what is happening in our communities and what issues we have faced during projects, etc. So far the Village Administrator’s from Centerburg, Danville, Fredericktown and Gambier have come. We hope to have representatives from Mount Vernon and Knox County come to this month’s meeting.

 

Council Meeting Minutes
January 8, 2018

Council present: Phil Brooks, Liz Forman, Betsy Heer, Leeman Kessler, Juan Pastor
Also attending: Kachen Kimmell, Mayor; Suzanne Hopkins, Village Administrator; Kathi Schonauer, Fiscal Officer; Clint Bailey, Solicitor; Mark Kohlman, Kenyon College; Seth Millam, Kenyon College; Jill Grubb, Resident; Gary Grubb, Resident; Tom Grubb, Jr., Resident; Charles Marston, Resident; Charles Rice, Jr., Resident; Joan Slonczewski, Resident; David Seitz, Resident; Tom Stamp, Resident; Eva Warren, Resident.

Mayor Kachen Kimmell called the meeting to order.

Residents interested in an open seat on Council were given the opportunity to speak to Council. After residents Phil Brooks, Charles Marston, Jill Grubb and Eva Warren spoke to Council, a vote was taken. Village Solicitor, Clinton Bailey, announced that Phil Brooks would be given the appointed seat on Council.

Mayor Kachen Kimmell went on to administer the Oath of Office, swearing in Council Phil Brooks, Council Liz Forman, Council Betsy Heer, Council Leeman Kessler.

The minutes of the December Public Hearing were presented to Council. It was moved, seconded and carried they be approved.

The minutes of the December Council Meeting were presented to Council. It was moved, seconded and carried they be approved.

The paid December bills were presented to Council. It was moved, seconded and carried they be approved.

Guests:

Mark Kohlman updated Council on the students return to campus next week.

Mayor’s Report:

Mayor Kimmell presented the Mayor Year-End Report for 2017 to Council. In the report, Mayor Kimmell touched on safety improvements at the intersection of Rtes. 229 and 308 and Laymon Road. The Mayor also commented on staff evaluations, the hiring of a Utility Clerk and the water rate increase from Mount Vernon.

Mayor Kimmell commented on environmentally friendly projects which included: solar power, recycling, garbage, parks and the Mayors National Climate Action Group she is participating in.

Mayor Kimmell’s report updated Council on the College Township Fire/EMS Department, the Income Tax State Legislation, and computer upgrades in the Village offices. Mayor Kimmell’s report ending with a listing of the various meetings she has been involved with and attended in 2017.

V.A. Report:

Sanitary Sewer Cleaning and Camera Work – Drier and Maller finished the last areas of cleaning and camera work in December.

Leaf Pick-Up – 67 truckloads of leaves were collected.

GIS Mapping – the waterline mapping is completed.

Monthly Water Billing – has been received well by the residents. A 30% increase in automatic payments has occurred, lowering mailing expenses.

Asset Management – is a new plan to meet Ohio EPA’s new regulations for all public water systems. The V.A. is requesting funds for CT Consultants to assist her.

Fiscal Officer Report:

Council was updated about a meeting held with Jeremy Abrams, the new member to the Tax Review Board.

Solicitor’s Report:

Solicitor Clint Bailey reported to Council on the status of the income tax lawsuit.

Committee Reports:

Council Liz Forman reported the Police and Personnel Committee did not meet in December. She hopes to have a year-end report for Council at the next Council Meeting.

Council Betsy Heer reported the Streets and Utilities Committee did not meet in December. She did present to Council a Committee Year-End Report. Council Betsy Heer touched on the topics of streets, paving, parking and signs.

Council Betsy Heer also included in her report information regarding Kenyon construction, water and wastewater utilities. The report ended with details of the Food Truck Ordinance, the Village garbage contractor, the Governmental Aggregation of gas and electric services, new utility computer software and the movement of a main sewer inflow line due to construction in the area of the Wastewater Treatment Plant.

Mayor Kachen Kimmell reported the Planning and Zoning Commission met and approved an application submitted by Joan Slonczewski for solar panels. Mayor Kimmell also informed Council that Kenyon will present a variance application for construction work on Brooklyn Street.

Solicitor Clint Bailey started a discussion of the Village/Kenyon Agreement on Phase 1 – Bookstore Renovation. Solicitor Bailey reminded Council that per the agreement, Phase 1 was to be completed December 31, 2017 and Kenyon was to vacate six parking spots in front of the Kenyon Bookstore. If the agreement terms were not met, then Kenyon would receive a $1,000. a week penalty unless a written extension request was submitted and approved by Village Council.

Seth Millam stated he did not submit a request for an extension however, he would like to see Council forgive the current penalty due to date and accept an extension request now. He stated construction issues are due to siding on the front of the building being held up with no date set for installation.

Seth Millam informed Council that Phase II of the project is set to begin on March 16, 2018. Phase II permits the closing of all the parking spaces on Gaskin Avenue, in front of the Farr Hall construction area. Mark Kohlman informed Council that if a Phase I extension was not granted by the Council; Kenyon would immediately move into Phase II of the construction, closing all the available parking spaces.

Council Betsy Heer moved to abide by the Agreement and impose the penalty due. Council Juan Pastor seconded.

Solicitor Bailey suggested that no penalty be imposed tonight. Council Betsy Heer withdrew her motion and stated she wanted a written extension request from Kenyon.

Council Actions:

Council Betsy Heer moved to appoint Council Kirk Emmert as Council President. Council votes: Council Phil Brooks – yes, Council Liz Forman – yes, Council Betsy Heer – yes, Council Leeman Kessler – yes, Council Juan Pastor – yes. The motion was approved.

Council Betsy Heer moved to approve a Resolution to Set Meeting Dates for 2018. Council Leeman Kessler seconded, all approved. The Resolution passed.

Council Betsy Heer moved to approve a Resolution Establishing Membership in the Knox County Regional Planning Commission. Council Leeman Kessler seconded, all approved. The Resolution passed.

Council Betsy Heer moved to hear by title only the 2nd Reading of an Ordinance to Amend Ordinance 2015-17, An Ordinance of the Village of Gambier Regarding Municipal Income Tax. Council Juan Pastor seconded, all approved.

Council Liz Forman moved to declare an emgenercy and hear by title only the 3rd Reading of an Ordinance to Amend Ordinance 2015-17, An Ordinance of the Village of Gambier Regarding Municipal Income Tax. Council Leeman Kessler seconded, all approved.

Council Leeman Kessler moved to approve an Ordinance to Amend Ordinance 2015-17, An Ordinance of the Village of Gambier Regarding Municipal Income Tax. Council Liz Forman seconded, all approved. The Ordinance passed.

Council Betsy Heer moved to hear by title only the 2nd Reading of an Ordinance Establishing a No Thru Truck Zone on Various Village of Gambier Streets. Council Juan Pastor seconded, all approved.

Council Juan Pastor moved to hear by title only the 2nd Reading of an Ordinance to Remove one Parking Space on East Wiggin Street in Front of the Wiggin Street Coffee Shop. Council Betsy Heer seconded, all approved.

Council Betsy Heer moved to approve an expenditure of $11,780. to CT Consultants for the Replacement Project of the Wastewater Treatment Plant Influent Bar Screen. Council Liz Forman seconded, all approved.

Council Leeman Kessler moved to approve an expenditure of up to $5,000. to CT Consultants for asset management consulting regarding OEPA requirements for all public water systems. Council Betsy Heer seconded, all approved.

Council Betsy Heer moved to approve an expenditure of $2,813. to Ohio Pump for Adler/Woehr Lift Station Pump replacement. Council Juan Pastor seconded, all approved.

The meeting was adjourned at 9:03 P.M. The next regular Council Meeting will be held on Monday, February 5, 2018.