Council Meetings Information

Council Meeting Information

Agenda

June 5, 2017

 

Regular Monthly Council Meeting

7:00 P.M.

Council Meeting Information

 

Agenda

June 5, 2017

Regular Monthly Council Meeting

7:00 P.M.

Open Meeting – Call Meeting to Order

Pledge of Allegiance

Roll Call of Council by Fiscal Officer

Approval of May 1st Council Meeting Minutes

Approval of May Bills Paid

Open to Audience

Mayor’s Report

Administrator’s Report

Fiscal’s Officer’s Report

Solicitor’s Report

Council Committee Reports

Council Business:

1. Ordinance 2017-___, An Ordinance Setting the Speed Limits in the Village of Gambier Corp. Limits, 2nd Reading.

2. Ordinance 2017-___, An Ordinance Establishing Shared Lanes for Bicycles and Automobiles in the Village of Gambier, 3rd Reading.

3. Approval of Farr Hall Construction Agreement with Kenyon College.

4. Approval of July 4th Expenditures, up to $1,500.

5. Approval of Expenditure to Info-Link Technologies, Inc. for IT Assurance Monitoring for Village Offices, $3,938.

June Meetings:

Buildings & Grounds Committee – Monday, June 26th, 6:00 P.M., Regular Monthly Meeting.

Cemetery Committee –

Planning Commission – Tuesday, June 20th, 7:30 P.M., Regular Monthly Meeting.

Library Board Committee – Tuesday, June 20th, 6:45 P.M., Regular Monthly Meeting.

Finance & Income Tax Committee – Need to Set Meeting.

Police & Personnel –

Streets & Utilities – Monday, June 26th, 6:30 P.M., Regular Monthly Meeting.

 

Mayor’s Report

ODOT Request: Intersection Rtes 229 and 308 and Laymon Road

You will recall that 2/23/17 College Township Trustee Doug McClarnan and I sent a letter requesting an Ohio Department of Transportation traffic study of the intersection of Routes 229 and 308 and Laymon Road. Our request was prompted by another serious accident at this
intersection 2/13/17. Trustee McClarnan and I are working together on this because the intersection borders the Village and College Township.

Ty Thompson, District 5 Planning Engineer, is our contact at ODOT. He first replied to us 3/6/17, explaining the method ODOT uses to analyze safety at any particular intersection. On 4/10/17 we received the results of the ODOT study of this intersection. They concluded that sign improvements were warranted but traffic volume and historic crash data was not high enough to meet the threshold for approving a signal. The new signs that we obtained are up. They are yellow, diamond shaped “intersection ahead” signs, installed east and west of the intersection in appropriate locations to warn drivers. The new signs are good.

However, Trustee McLarnan and I asked for further analysis regarding pedestrian traffic at this intersection. We received the response to that request 4/14/17. The engineer said that the combined volume of traffic on Rte 229 would warrant a warning signal of some sort only if pedestrian volume exceeds 250 people for four hours of the day. Trustee McClarnan and I are not satisfied with this answer. I took pictures of Wiggin Street school children at the intersection when they were going to the BFEC. I will send those pictures to the engineer as an example of the safety issues we face at this dangerous pedestrian and bicycle crossing.Trustee McClarnan, our Village Administrator, and I will meet with the ODOT engineer at the intersection 6/19/17 at 10:00am to discuss our concerns. We will ask Mr Thompson’s advice about additional improvements that ODOT, the Village and College Township might make to enhance pedestrian and bicycle safety.

All Village Mayor Meeting

We’ve scheduled another meeting of the Mayors of the four Villages in Knox County for June 6. We will discuss issues that we have in common including a quarterly report we received in May from Law Director Rob Broeren about cases he handles for each Village.

Visit to New Concord, Ohio

The Village Administrator and I will visit our counterparts in New Concord, Ohio, on June 13. New Concord is a town that is very similar to Gambier. The population is approximately 2400 people and it is the home of Muskingum University. As suggested in the Plunkett Report,
our Village Administrator visited New Concord’s Village Administrator before. I met leaders of their Village government at a Town and Gown seminar last summer. Their VA is scheduling meetings for us with her, their Mayor and some Council members. We will discuss common
issues including security and police, fire and EMS, income tax and budgets, and the relationship with our respective academic institutions.

KnoxWays/Knox County Wayfinding Signs

The Buildings and Grounds Committee would like to use the Knox County Wayfinding sign design for the new signs the Committee plans for Gambier. I contacted the Wayfinding committee to find out how we can purchase these signs. We are waiting for cost information from them. The signs have a blue background with removable vinyl lettering that make it easy to change what the signs say when necessary. The Wayfinding Committee already chose a manufacturer for the blue part of the signs but is still in the process of choosing a manufacturer
for the lettering.

Other Activities

Departure of Council member Sam Filkins: Sadly for us, Sam Filkins is moving to Mt Vernon and therefore must give up his role in Village government. We will miss him but we look forward to his future municipal government activities in Mt Vernon and Knox County.

4th of July: Before his departure, Chair Sam Filkins will complete his work with the Programming Committee to plan our 4th of July celebration. Sam will report the details at our Council meeting, he has already engaged the band and arranged for most of the food and other entertainment.

Knox Area Development Foundation: There will be a meeting of the KADF right before our Council meeting on June 5. The topic will be the former American National Can site in Mt Vernon’s industrial park. This is relevant to Gambier because the goal of the KADF and Mt
Vernon is to eventually have new employers at this site that will provide jobs in Knox County.

Mayors’ Association of Ohio: I will attend the annual meeting of the Mayors’ Association of Ohio June 15 and 16.

Office Hours: Wednesdays 10am-noon.

 

Village Administrator’s Report

SPRING DUMPSTER DAY

The Village of Gambier and College Township held this year’s Spring Dumpster Day on Saturday, May 5th from 8 AM to Noon. We collected 5½ dumpsters full of trash and 1 full steel dumpster. Fall Dumpster Day is scheduled for Saturday, Oct. 7th, 2017 from 8 AM to Noon, at the Gambier Maintenance Barn – 141 Meadow Lane.

2 NEW ZERO-TURN MOWERS

The Village of Gambier got both of the new zero-turn Ferris mowers at the beginning of May. So far the mowers work great and have cut down on the mowing man hours a little.

WATER LEAKS

At the beginning of May the Village of Gambier repaired a service line water leak at one of the Acland Apt. buildings on South Acland Street.

Kenyon College repaired a water leak at the Morgan Apts. on Duff Street on their side of the service line.

The Village repaired a main water line leak on Friday, May 19th. The day before Kenyon’s Graduation. The leak effected approximately 30 residents. The leak was reported to the Village Offices at 7:50 AM. Once it was determined no service line was in this area we had no choice but to do it on Friday. The entire Village staff did an excellent job dealing with this issue.

YEARLY EVALUATIONS CONTINUE

We continued with our yearly evaluations at the very end of April and in May. Randy Wells, Maintenance Employee, had his yearly evaluations at the end of April and Wendy Sullins, Utility-Clerk, had her 90 day evaluation in May and was given her 90 day wage increase.

RUMMAGE SALE SORTING AT COMMUNITY CENTER

The Harcourt Parish tried something new this year, they sorted here at the Gambier Community Center before storing the items for the summer. Harcourt Parish used the Gym in the Community Center for sorting for about 10 days.

PLAYGROUND EQUIPMENT

The playground equipment has been installed and we are just waiting for the fall protection part of the project to come in so that can be installed. Once the fall protection is installed the new playground equipment will be ready to use.

YEARLY ROOF INSPECTION

West Roofing Systems inspected the roofs at the Gambier Community Center and the Gambier Wastewater Treatment Plant. The Community Center had some minor damage from the solar panel installation. Repairs were made during the inspection in the damaged areas. The WWTP roof had no issues.

VILLAGE INTERNET/WEBSITE/BACKUP

The Village of Gambier has the new internet up and it is running fine. We will be switching the website over to Infolink the first of July. We also met with InfoLink regarding offsite backups and IT support. The quote for the yearly IT Assurance Monitoring is in your packets.

NEW CRUISER

The Village of Gambier’s new cruiser is scheduled to be built the week of June 26th. Once we get the vehicle it will go to Buckeye Auto for the additional equipment to be added to it. All the additional equipment has been shipped and is ready for the vehicle to be delivered.

PAVING OF VILLAGE STREETS

I have made contact with Small’s Asphalt Paving and we are on the schedule for June. No set date yet. It will depend on the weather. The streets we are doing this year are Ward Street (from 308 to Kokosing Dr.), West Brooklyn Street (from Ward St. to 308), Scott Lane (from Chase Ave. to Ward St.), East Brooklyn St. (crossover between Chase Ave. and Gaskin Ave.), Gaskin Ave. (from East Brooklyn St. to Corp. Limits), North Acland St. (from Gaskin Ave. to where it turn to one way street).

 

Council Meeting Minutes
May 1, 2017

CouncCouncil present: Kirk Emmert, Sam Filkins, Liz Forman, Betsy Heer, Juan Pastor, Donna Scott
Also attending: Suzanne Hopkins, Village Administrator; Kathi Schonauer, Fiscal Officer; Clint Bailey, Solicitor; Jim Lenthe, Resident.

Council President Sam Filkins called the meeting to order.

The minutes of the March 13th Council Meeting were presented to Council. It was moved, seconded and carried they be approved.

The minutes of the April 3rd Council Meeting were presented to Council. It was moved, seconded and carried they be approved.

The paid April bills were presented to Council. It was moved, seconded and carried they be approved.

Guests:

Jim Lenthe expressed flooding concerns on his property due to the home construction and possible movement of the water way on the property at 313 Wiggin Street, which is next to his property. Mr. Lenthe stated he wanted to make Council aware that he has concerns of flooding as his basement has flooded in the past.

Mayor’s Report:

Tree City USA/Tree Commission – the April 21st Arbor Day celebration was a success. Wiggin Street School students participated with the planting of 3 trees on the bike trail path.

Mayor Kimmell also attended with Jerry Kelly, Tree Commission Chair, the yearly Tree City USA awards presentation. The Village was recognized for 10 years as a Tree City.

Ohio State Legislative Testimony – the proposed centralized collection language has been removed from the Governor’s budget. Council Betsy Heer and Council Donna Scott thanked Mayor Kimmell for the testimony she presented on this matter at the State House.

ODOT Study of Route 229, 308 and Laymon Road Intersection – Mayor Kimmell and College Township Trustee Doug McLarnan have asked for further analysis regarding pedestrian traffic at the intersection.

Knox County Management Team – Mayor Kimmell, along with several other representatives of Knox County Departments, met to discuss countywide emergency procedures and drills.

Other Activities – Programming Committee Chair, Sam Filkins, will update Council on the 4th of July plans.

Knox Area Development Foundation – Mayor Kimmell attended the regular board meeting in April.

Office Hours – Wednesdays 10am-noon.

VA Report:

Community Gardens – the 2 new plots are finished. Fencing will be done soon and all plots have been reserved.

Internet Upgrade – is finished. Info link provided a firewall for Village offices and the Deputies computer.

Zero-Turn Mowers – quote is provided for 2 new mowers. Village mowing areas have increased over the past few years and the older mowers need replaced.

Spring Dumpster Day – will be Saturday, May 6th.

Stick It To The Village – approximately 30 to 35 truckloads of brush were picked up this year during Stick It to the Village days.

Playground Equipment – is being installed. Fall protection material will be ordered and the equipment will be concreted in place.

Recycling Drop Off Bins – a 4th bin has been added due to the volume of recycling that is being collected.

Fiscal Officer Report:

The 2015-2016 Audit started May 1st. The appointment by Council of Jeremy Abrams to the Board of Tax Review is requested due to the vacancy of Commission Member Ryan Stewart.

Committee Reports:

VA Suzanne Hopkins reported to Council that the Planning and Zoning Commission approved building permits for 2 residential decks and a permit for solar tubes installation. The Commission also approved a permit request from Kenyon College for Building #2, next to the Lentz House. Council was informed that Kenyon College has withdrawn their permit request for Building #1, next to the Bailey House.

Council Donna Scott reported to Council that the Building and Grounds Committee met to discuss several park issues. The completion of the community gardens, Dog Park equipment installation and the trimming of the pine trees between the Community Center and Chuck Rice’s property were discussed.

Tree Commission Chair, Jerry Kelly, attended the meeting to inform Committee Members of the events planned for Gambier’s Arbor Day celebration.

The new playground equipment and fall protection material were discussed and the possibility of the park dugouts roof replacement.

Council Kirk Emmert reported that the Regional Planning Commission met to discuss Lot Splits, money concerns and had a speaker addressing alternatives to treating drug use offenders other than jail terms.

Council Sam Filkins reported to Council the events planned for the 4th of July Parade and Picnic. The parade route has been decided and the band for entertainment has been reserved.

Council Betsy Heer reported to Council that the Streets & Utilities Committee met to discuss The Earth Day Challenge route, North Acland Street paving and the study of Center Run Loading Dock Radius.

The route for the challenge will be the same as last year. North Acland Street will be paved this year and the catch basin at the curve will be replaced before so it can be patched when paving is done. The Committee will look at the Study of Center Run Loading Dock Radius once Bird & Bull, Inc. is finished with their report. They are waiting on information from Kenyon College.

Solicitor Clint Bailey has the Traffic Agreement revised and has gone over the completed Agreement with the Committee and Kenyon College representatives. The Committee will recommend to Council approval of the Agreement with changes.

Angled in parking, one way traffic, Scott Lane traffic pattern and a temporary 4-way stop at Gaskin Avenue and Brooklyn Street were discussed for the second phase of Farr Hall Project.

Discussion is still ongoing regarding a Food Truck Ordinance for the Village. The Committee will continue the discussion over the next few months. Council Betsy Heer also questioned if the Village could do anything in regards to home owners who rent their homes out during special events only.

Council Actions:

Council Liz Forman moved to hear by title only the 3rd Reading of An Ordinance to Amend Section 1A of Ordinance 2013-11, Establishing Rates, Charges and Rules for Use and Service of the Municipal Water System. Council Donna Scott seconded, all approved.

Council Betsy Heer moved to accept the third reading and adopt the Ordinance. Council Juan Pastor seconded, all approved.

Council Liz Forman moved to hear by title only the 3rd Reading of An Ordinance to Amend Section 9, User Charges, of Ordinance 2012-07. Council Donna Scott seconded, all approved.

Council Betsy Heer moved to accept the third reading and adopt the Ordinance. Council Donna Scott seconded, all approved.

Council Liz Forman moved to hear by title only the 2nd Reading of An Ordinance Setting the Speed Limits in the Village of Gambier Corp. Council Betsy Heer seconded, all approved.

Council Donna Scott moved to hear by title only the 2nd Reading of An Ordinance Establishing Shared Lanes for Bicycles and Automobiles in the Village of Gambier. Council Juan Pastor seconded, all approved.

Council Donna Scott moved to approve an expenditure of up to $6,000 to David Williams & Associates for fall protection material under playground equipment. Council Liz Forman seconded, all approved.

Council Betsy Heer moved to approve an expenditure of $31,391.80 to Small’s Asphalt Paving, Inc. to mill and pave North Acland Street from Gaskin Avenue to where it turns to one way. Council Juan Pastor seconded, all approved.

Council Liz Forman moved to approve an expenditure of up to $2,500 to Buckeye Auto to install new equipment for the new cruiser. Council Betsy Heer seconded, all approved.

Council Betsy Heer moved to approve an expenditure of $20,858 to Fast Eddy’s Sales and Service for 2 new zero turn mowers. Council Juan Pastor seconded, all approved.

Council Kirk Emmert moved to approve an expenditure of $25,000 to Dreier & Maller for annual cleaning and camera work of sewer collection system. Council Betsy Heer seconded, all approved.

Council Betsy Heer moved to approve the Agreement between the Village of Gambier and Kenyon College for the Kenyon Bookstore construction. Council Donna Scott seconded, all approved.

Council Kirk Emmert moved to appoint Jeremy Abrams to the Board of Tax Review. Council Donna Scott seconded, all approved.

The July Council Meeting date was set to Monday, July 10th due to the 4th of July Holiday.

Council recognized Solicitor Clint Bailey for his honor from the Ohio State Bar for his volunteer and community service work.

The meeting was adjourned at 7:54 P.M. The June Council Meeting will be held on Monday, June 5, 2017.