Council Meetings Information

Council Meeting Information

Agenda

May 1, 2017

 

Regular Monthly Council Meeting

7:00 P.M.

Council Meeting Information

 

Agenda

May 1, 2017

Regular Monthly Council Meeting

7:00 P.M.

Open Meeting – Call Meeting to Order

Pledge of Allegiance

Roll Call of Council by Fiscal Officer

Approval of March 13th Council Meeting Minutes

Approval of April 3rd Council Meeting Minutes

Approval of March Bills Paid

Open to Audience

Mayor’s Report

Administrator’s Report

Fiscal’s Officer’s Report

Solicitor’s Report

Council Committee Reports

Council Business:

1. Ordinance 2017-___, An Ordinance to Amend Section 1A of Ordinance 2013-11, Establishing Rates, Charges and Rules for Use and Service of the Municipal Water System, 3rd Reading.

2. Ordinance 2017-___, An Ordinance to Amend Section 9, User Charges, of Ordinance 2012-07, 3rd Reading.

3. Ordinance 2017-___, An Ordinance Setting the Speed Limits in the Village of Gambier Corp. Limits, 2nd Reading.

4. Ordinance 2017-___, An Ordinance Establishing Shared Lanes for Bicycles and Automobiles in the Village of Gambier, 2nd Reading.

5. Approval of Expenditure to David Williams & Associates for fall protection materials for new playground equipment, up to $6,000.

6. Approval of Expenditure to Small’s Asphalt Paving, Inc. to mill and pave North Acland Street from Gaskin Avenue to where it turns one-way, $31,391.80.

7. Approval of Expenditure to Buckeye Auto for installation of equipment on new cruiser, $2,500.

8. Approval of Expenditure to Fast Eddy’s Sales and Service for 2 new zero turn mowers, with trade-in, $20,858.

9. Approval of Expenditure to Dreier & Maller for annual cleaning and camera work of sewer collection system, $25,000.

10. Approval of Agreement between the Village of Gambier and Kenyon College for the Bookstore construction.

11. Appointment by Council to Local Board of Tax Review.

12. Set Council Meeting date for July’s Council Meeting.

May Meetings:

Buildings & Grounds Committee – Monday, May 15th, 6:00 P.M., Regular Monthly Meeting.

Cemetery Committee –

Planning Commission – Tuesday, May 16th, 7:30 P.M., Regular Monthly Meeting.

Library Board Committee – Tuesday, May 16th, 6:45 P.M., Regular Monthly Meeting.

Finance & Income Tax Committee –

Police & Personnel –

Streets & Utilities – Monday, May 15th, 6:30 P.M., Regular Monthly Meeting.

 

Mayor’s Report

Tree City USA /Tree Commission

Our Arbor Day celebration was April 21, 2017 and it was a success. The Tree Commission, especially Chair Jerry Kelly, Buildings and Grounds Chair Donna Scott and the Village Administrator planned and executed a wonderful celebration with all of the students from Wiggin Street planting three Dawn Redwood trees on the path from the bike trail to the Community Center. Jerry explained the details about of this kind of tree and as the children put dirt into the holes we discussed how to plant trees, particularly making sure not to plant them too deep. Its fun to think about these children coming back to visit when they are much older and looking at the trees that they planted. Josh, Jeremiah and Randy helped a lot too, digging the holes and then finishing the planting after the children left.
Jerry and I also attended the yearly Tree City USA awards presentation 4/19/17 with Dave Heithaus, Director of Green Initiatives at Kenyon, and Lisa Schott, Managing Director of Kenyon’s Philander Chase Conservancy. Gambier was recognized for 10 years as a Tree City USA and Kenyon was recognized for 4 years as a Tree Campus USA. The Village received a glass award that is on display in the Village office; we also received two new Tree City USA street signs and other several other gifts.The educational presentations were about invasive species and tree mapping, both of which will be useful to us. Thanks to Kirk Emmert and everyone on Council ten years ago who instituted Gambier’s Tree City USA program!

Ohio State Legislature – Testimony re: Proposed Centralized Net Profits Tax Collection

As I previously reported, on 3/7/17 I testified on behalf of Gambier in front of the Ohio State House of Representatives Ways & Means Committee in opposition to proposals to centralize net profits income tax collection. On 4/26/17 we received the following bulletin from the Ohio Municipal League: “The League would like to alert our members that yesterday the House Finance Committee approved new language for a Substitute Budget Bill that removed the Governor’s proposed centralized collection language and focuses instead on properly funding the OBG (Gateway) for a rebuild that will adequately service the needs of the tax filers that choose to use the central portal while preserving local control of municipal revenue.” Great news! State legislators have been on recess so the final budget vote won’t be until after they return.

Ohio Department of Transportation Study of Route 229, 308 and Laymon Rd Intersection

College Township Trustee Doug McLarnan and I asked for further analysis regarding pedestrian traffic at this intersection. Doug and I will meet with the engineer supervising the study this month and report to the Streets & Utilities Committee and Council when we have the final ODOT proposal.

Knox County Emergency Management Team

The Knox County Management Team is under the supervision of Mark Maxwell, Director of the Knox County Emergency Management Agency. Team members are the Knox County Sheriff, the heads of security at the Mt Vernon School District, Knox Community Hospital, Kenyon, and MVNU, a representative from the Mt Vernon police department, and representatives from local municipalities. We met 4/13/17 to discuss countywide emergency procedures and drills. We will discuss specific requests and requirements for the Village of Gambier throughout the year and organize a fire drill for the Village Community Center.

Other Activities:

4th of July: Chair Sam Filkins and the Programming Committee met this month to plan our celebration. Sam will report on the details; things are already coming together well.

Knox Area Development Foundation: This month I attended the regular board meeting of this group. On April 28th there will be a presentation of the results of the consultants’ report KADF commissioned regarding possible new uses for the empty Seimens’ industrial site. The property is not in Gambier but the economic impact of the current loss of jobs and income tax to Mt Vernon impacts Gambier and Knox County. It would be great if this initiative helps secure a new company to locate here.

Office Hours. Wednesdays 10am-noon.

 

Village Administrator’s Report

GAMBIER COMMUNITY GARDENS

The Gambier Maintenance Crew built two new community gardens and the fence will be installed shortly. All the gardens have been reserved for this year.

INTERNET UPGRADE FOR VILLAGE OFFICES

The new internet upgrade for the Village Offices should be finished in the next week or so. Infolink ran the wiring to all locations and installed the firewall last week.

ZERO-TURN MOWERS

The Village had Fast Eddy’s go over both of our zero-turn Ferris mowers. After looking over the estimates for repairs there was no question we should replace the large mower with a new one. We did have some minor issues with the small Ferris and it was repaired. I had Fast Eddy’s quote me a replacement price for the large mower and with the state pricing I have decided to ask for two large zero-turn mowers. Over the years the Village has added a lot more areas to mow. We added areas at the cemetery, South Quarry Park and the Dog Park. We also mow more areas along the streets where the sidewalks have been installed. It makes sense to purchase two large mowers at this time.

SPRING DUMPSTER DAY

Spring Dumpster Day is this Saturday, May 6th from 8:00 AM to Noon at the Gambier Maintenance Barn, 141 Meadow Lane. All Gambier and College Township residents are welcome. Recycling can be brought to Dumpster Day now that we have the bins.

STICK IT TO THE VILLAGE DAYS

The Gambier Maintenance Crew has picked up approximately 30-35 truck loads of brush this year for Stick it to the Village Days, not to mention the residents who have brought brush to the pile. We will look at having the tub grinder come in after the Spring Dumpster Day to mulch up the pile.

PLAYGROUND EQUIPMENT

The new playground equipment is being installed. The fall protection area has been cut out and the equipment has been concreted in place. On the agenda you will see an expenditure for up to $6,000.00 for the play curbs, fabric, a ramp and swing mats to David Williams and Associates.

RECYCLING DROP OFF BINS

The Village of Gambier has been getting a lot of recycling through regular Thursday pick up and also during the rest of the week. We are adding a forth dumpster down at the Maintenance Barn.

 

Special Council Meeting Minutes
March 13, 2017

Council present: Sam Filkins, Liz Forman, Betsy Heer, Donna Scott.
Also attending: Kachen Kimmell, Mayor; Suzanne Hopkins, Village Administrator; Kathi Schonauer, Fiscal Officer; Clint Bailey, Solicitor; Rea Metcalf, resident; Jim Dunham, resident.

Mayor Kachen Kimmell called the meeting to order.

Committee Reports:

Council Betsy Heer updated Council on the changes to the 2017 Budget.

Council Actions:

Council Sam Filkins moved to approve the 2017 Budget. Council Liz Forman seconded. All approved.

Meeting was adjourned at 6:15 P.M.

Council Meeting Minutes
April 3, 2017

Council present: Kirk Emmert, Sam Filkins, Liz Forman, Betsy Heer, Juan Pastor, Donna Scott
Also attending: Kachen Kimmell, Mayor; Suzanne Hopkins, Village Administrator; Kathi Schonauer, Fiscal Officer; Clint Bailey, Solicitor; Mark Kohlman, Kenyon College; Seth Millam, Kenyon College; Rea Metcalf, Resident; Jim Dunham, Resident.

Mayor Kachen Kimmell called the meeting to order.

The minutes of the March 6th Council Meeting were presented to Council. It was moved, seconded and carried they be approved.

The paid March bills were presented to Council. It was moved, seconded and carried they be approved.

Guests:

Mark Kohlman informed Council that the Campus Auto Station will be opening on April 10, 2017, under the management of Ron Wilson. Mark Kohlman was asked if he would speak to the leasee regarding the operating hours as Council raised several concerns in regards to them.

Mark Kohlman also informed Council that the Solar Panel Project on the Village Inn started today.

Rea Metcalf and Jim Dunham answered questions from Council on the establishment of the sharrows on several Village streets.

Mayor’s Report:

Tree City USA – Mayor Kimmell updated Council on the Tree City awards presentation she attended with Jerry Kelly, Gambier Tree Commission Chair. Council was then updated on the planned activities for Gambier’s Tree City USA Arbor Day celebration.

Ohio State Legislative Testimony – Mayor Kimmell informed Council that she testified on behalf of Gambier at the Ohio State House with the Ways and Means Commission in opposition of the State take-over of Net-Profit Income Tax Returns sent to municipalities.

Mayor Kimmell went on to explain the concerns of the municipalities that also attended and the areas of revenue that would most likely be affected by the Net-Profit shift to the state.

Council Betsy Heer thanked Mayor Kimmell for her attendance and testimony.

KnoxWorks – Mayor Kimmell attended the first meeting regarding the new KnoxWorks program in Knox County. KnoxWorks is a “poverty to job” support program.

Other Activities – Mayor Kimmell informed Council that the new employee evaluation process has started. Mayor Kimmell is also waiting to hear back from ODOT regarding the intersection of Rt. 229, 308 and Laymon Road. The Mayor is also waiting for the draft of the KAT Coordinated Transportation Plan.

VA Report:

Internet Upgrade – the upgrade is being completed at this time. The high speed internet service will also be run to the Deputy office.

WWTP Design Phase/CT Consultants – the preliminary design is being worked on after a meeting with CT Consultants and a bar screen representative.

Water Services – the new line for the building replacing the Gambier Grill has been tapped.

Cruiser Replacement – will take place this year. The quotes for the cruiser replacement and new equipment are included the Council Packets.

Stick It To The Village – is scheduled for April 10th and April 17th this year.

Spring Dumpster Day – is scheduled for May 6th this year.

Spring Newsletter – is completed and on the Village Website.

Road Salt – the Winter Contract Resolution for Road Salt is in the Council Packets.

Fiscal Officer Report:

Council was updated on the 2017 Budget changes that needed to be made.

Solicitor Report:

Solicitor Clint Bailey spoke to Council regarding Kenyon College’s request to close the road in front of the Kenyon College Bookstore for construction purposes. There was a lengthy and in- depth discussion regarding his recommendation that there be a lane open for traffic and a time limit with penalty for the road closure.

The discussion moved to whether of not the penalty fee would be waived if a delay was due to circumstances beyond the contractor’s control. Council was asked to vote as to their willingness to accept the request for and for the waiver under certain circumstances. Council votes for acceptance of the ability to ask for the wavier – Council Kirk Emmert – yes; Council Sam Filkins – recused; Council Liz Forman – yes; Council Betsy Heer – yes; Council Juan Pastor – yes; Council Donna Scott – yes.

Council votes for acceptance of the penalty waiver – Council Kirk Emmert – yes; Council Sam Filkins – recused; Council Liz Forman – yes; Council Betsy Heer – yes; Council Juan Pastor – yes; Council Donna Scott – yes.

Solicitor Bailey informed Council that each phrase of the project should have its own agreement. He will draw up an agreement and present it to Council at the next meeting.

Committee Reports:

Council Betsy Heer reported to Council that the Streets & Utilities Committee met to discuss making Center Run a road, the culvert on Acland Street, Paving, Food Trucks, Handicap spaces and the Site Logistics Revised Plan. They also heard from resident Jim Dunham with a request to place sharrows on several roads in the Village.

Council Betsy Heer reported that the Committee will look into the matter of changing Center Run to a road from Scott Lane to Wiggin Street. The VA will report to the Committee on how the Culvert on North Acland Street can be repaired and the cost of additional paving on North Acland Street.

Council Betsy Heer gave copies of Granville’s Food Truck Ordinance for review. She also informed Council two parking spaces will be made as Handicap Spaces on Gaskin Avenue during construction.

Council Betsy Heer also reported the Committee approved Kenyon College’s site plan logistics for the fencing areas during construction.

Council Kirk Emmert reported on the Regional Planning Commission Meeting he attended. Discussions involved lot splits in the County, Zoning changes in Clinton Township.

Council Sam Filkins reported on changes to the July 4th Parade and Picnic this year that are being considered due to feed back from last year’s celebration.

Mayor Kimmell reported that Planning & Zoning approved 2 Solar Panels upgrades, a demolation permit several plans from Kenyon College regarding the Kenyon College Bookstore front, an ADA porch and a sidewalk.

Council Actions:

Council Betsy Heer moved to approve the Budget changes for 2017. Council Liz Forman seconded. All approved.

Council Liz Forman moved to hear by title only the 3rd reading of An Ordinance to Amend Ordinance 2006-05, Section 3, An Ordinance Setting the Wages and Benefits for Village Employees. Council Sam Filkins seconded. All approved.

Council Liz Forman moved to approve An Ordinance to Amend Ordinance 2006-05, Section 3, An Ordinance Setting the Wages and Benefits for Village Employees. Council Sam Filkins seconded. All approved. The Ordinance passed.

Council Sam Filkins moved to hear by title only the 3rd Reading of An Ordinance to Amend Ordinance 2015-16, An Ordinance to Regulate Parking Within the Village of Gambier. Council Liz Forman seconded. All approved.

Council Sam Filkins moved to approve An Ordinance to Amend Ordinance 2015-16, An Ordinance to Regulate Parking Within the Village of Gambier as Amended. Council Liz Forman seconded. All approved. The Ordinance passed.

Council Sam Filkins moved to hear by title only the 2nd Reading of An Ordinance to Amend Section 1A of Ordinance 2013-11, Establishing Rates, Charges and Rules For Use and Service of the Municipal Water System. Council Juan Pastor seconded. All approved.

Council Sam Filkins moved to hear by title only the 2nd Reading of An Ordinance to Amend Section 9, User Charges, of Ordinance 2012-07. Council Kirk Emmert seconded. All approved.

Council Liz Forman moved to hear by title only the 1st Reading of An Ordinance Setting the Speed Limits in the Village of Gambier Corporation Limits. Council Sam Filkins seconded. All approved.

Council Sam Filkins moved to hear by title only the 1st Reading of An Ordinance Establishing Shared Lanes for Bicycles and Automobiles in the Village of Gambier. Council Donna Scott seconded. All approved.

Council Sam Filkins moved to pass a Resolution Authorizing Participation in the ODOT Winter Contract for Road Salt. Council Liz Forman seconded. All approved. The Resolution passed.

Council Betsy Heer move to approve the expenditure to AEP Ohio, for meter changes due to the Solar Power Installation, $195. Council Sam Filkins seconded. All approved.

Council Sam Filkins moved to approve the expenditure to Lebanon Ford Commercial, for the replacement of the Gambier Cruiser, $24,860. Council Betsy Heer seconded. All approved.

Council Betsy Heer moved to approve the expenditure to D& R Electronics, for the equipment for the new Gambier Cruiser, $4,305.50. Council Sam Filkins seconded. All approved.

Council Donna Scott moved to approve the expenditure for a Bicycle Sharrows Stencil 40 X 122, Maxi Thick, $300. Council Juan Pastor seconded. All approved.

Council Sam Filkins moved to approve the expenditure for an addition to the garden fencing for two more gardens, $1,664. Council Betsy Heer seconded. All approved.

Council Betsy Heer moved to approve a transfer of $1,000 from A1-4A-230 to A1-4A-240 Council Liz Forman seconded. All approved.

Council Betsy Heer moved to approve the Agreement with Kenyon College for Site Logistics Plan for the Kenyon Bookstore Renovation. Council Donna Scott seconded. After discussion, Council Sam Filkins moved to tabled approval to the Streets and Utilities Committee. Council Betsy Heer seconded. All approved.

Council Sam Filkins moved to enter into executive session to discuss litigation matters, with Solicitor Clint Bailey and Fiscal Officer Kathi Schonauer included. Council Betsy Heer seconded. Votes of Council, Council Kirk Emmert – yes, Council Sam Filkins – yes, Council Liz Forman – yes, Council Betsy Heer – yes, Council Juan Pastor – yes, Council Donna Scott – yes. Council left executive session at 9:19 P.M. No action was taken.

The meeting was adjourned at 9:20 P.M. The May Council Meeting will be held on Monday, May 1, 2017.