Council Meetings Information

Council Meeting Information

Agenda

February 6, 2017

 

Regular Monthly Council Meeting

7:00 P.M.

Council Meeting Information

 

Agenda

February 6, 2017

Regular Monthly Council Meeting

7:00 P.M.

Open Meeting – Call Meeting to Order

Pledge of Allegiance

Roll Call of Council by Fiscal Officer

Approval of January 3, 2017 Council Meeting Minutes

Approval of December 2016 and January 2017 Bills Paid

Open to Audience – Leeman Kessler – appointed to Gambier Planning and Zoning Commission

Mayor’s Report

Administrator’s Report

Fiscal’s Officer’s Report

Solicitor’s Report

Council Committee Reports

Council Business:

1. Resolution 2017-___, A Resolution designating Ohio’s first U.S. and state bike route.

2. Resolution 2017-___, A Resolution to temporarily change the parking on West Brooklyn Street between Chase Avenue and Ward Street to all 2 hour parking until gas station reopens.

3. Ordinance 2017-___, An Ordinance to amend Ordinance 2006-05, Section 3, An Ordinance Setting the Wages and Benefits for Village Employees, 1st Reading.

4. Ordinance 2017-___, An Ordinance to amend Ordinance 2015-16, An Ordinance to Regulate Parking Within the Village of Gambier, Ohio, 1st Reading.

5. Approval of the 2017 Budget.

6. Approval of expenditure to Third Sun Solar for first installment of Solar Project on the Community Center Roof, $23,100.

7. Approval of Gambier Solicitor’s Contract for 2017.

8. Executive Session.

February Meetings:

Buildings & Grounds Committee – Monday, February 13th, 6:30 P.M., Regular Monthly Meeting.

Cemetery Committee –

Planning Commission – Tuesday, February 21st, 7:30 P.M., Regular Monthly Meeting.

Library Board Committee –

Finance & Income Tax Committee –

Police & Personnel –

Streets & Utilities – Monday, February 13th, 6:00 P.M., Regular Monthly Meeting.

 

Mayor’s Report

Knox Area Transit

As previously reported, Knox Area Transit is working with local municipalities and social service organizations to create a Coordinated Transportation Plan for Knox County. KAT will distribute Customer Surveys through out the community starting next week. The Coordinated
Plan Committee asked participating entities to come to the next meeting with “what they want from the Coordinated Plan” and a couple of mission goals. We’ll discuss this at our Council meeting and I will contribute Council members’ thoughts on this topic, if any, to the committee at the next meeting.

Village Solicitor’s Contract

Clint Bailey agreed to enter into a contract for services as Village Solicitor for 2017 on the same terms as 2016.

New Recycling Procedures and the Village Community Center Solar Project

The Village Administrator will give us an update.

Ohio Department of Transportation Bike Trail Request

The revised request from ODOT regarding a bike trail resolution by Village Council is in your packet and on the agenda for Council business.

College Township Fire/EMS Department (CTFD) Update

As we discussed in December, Mt Vernon presented a fire/EMS merger proposal 11/14/16 at a meeting attended by representatives from Mt Vernon, College Township, Monroe Township, Kenyon College and the Village of Gambier. This proposal provided for 24/7 coverage 365 days a year by three firefighter/paramedics at the CTFD firehouse and continuing participation by Kenyon student volunteers. The cost of that proposal was affordable for either College Township and Monroe Township to merge or just College Township alone, in each case with possible additional financial support from Kenyon College and, if Council so desired, the Village.

At a special public meeting 12/12/16 the College and Monroe Township Trustees negotiated $193,000 as the contractual amount that Monroe Township will pay CTFD for fire and EMS services during 2017. That is a $13,000 increase over fiscal 2016 and roughly half of the
CTFD’s projected revenue for 2017. The Monroe Township Trustees will not consider any merger proposal even with a possible benefit to Monroe Township residents of increased coverage and level of care. The Mt Vernon proposal – calculated based on historical data regarding the number and type of fire and EMS runs, population density etc – does not include staffing for the Monroe fire station. As previously reported, the Monroe Township Trustees recently contracted to build a new building next to the current Monroe Township fire station to
house staff staying overnight. The cost of the building is $365,000; the Monroe Trustees financed $325,000.

Throughout 2016, College Trustees Bowden and McLarnan repeatedly expressed in public meetings that centralization of fire and EMS services and a related merger with Mt Vernon “are inevitable”. However, at the College Township Trustees’ regular monthly meeting 12/14/16 they decided not to pursue the merger possibility and to continue with plans to run the department with part time employees and student volunteers under the supervision of Bill Smith. Trustee McLarnan changed his mind about the Mt Vernon proposal and Trustee Bowden
stopped pushing for improvements. It takes 6-8 part-time staffers to provide the coverage of one full time person 24/7. CTFD has hired 3 part-timers, possibly 4, as of the date of this writing. This staffing results in paramedic coverage when a part-timer who is also a paramedic is working his or her 12 hour shift.

As a result of this situation with the College Township Trustees, Kenyon College will not increase the amount of their contribution to the operation of the CTFD this year. Mark Kohlman, Kenyon College CBO, explained to the College Township Trustees and Fiscal Officer and to
Village Council at our January meeting that this is because there is no clear written plan of operation or specific proposal for the use of any additional funds that the Kenyon Board of Trustees can review and decide upon.

The College Township Trustees regular February meeting will be Wednesday, 2/8/16, at 4pm, not 6:30pm as is usually the case. This is the meeting where they will propose and pass the 2017 budget. I will be out of town and cannot attend so I hope a Village Council member is
available to go. We will discuss additional issues regarding the current plans for the CTFD in Executive Session.

Miscellaneous

Annual Martin Luther King Jr. Breakfast. I gave brief opening remarks on behalf of the Village of Gambier at the annual MLK breakfast sponsored by Mt Vernon Nazarene University and Kenyon College. The two schools take turns each year hosting the event and this year it
was at Kenyon.

Knox Area Foundation. I attended the yearly organizational meeting of the Knox Area Foundation 1/30/17 along with many other Knox County government officials, State Representative Carfagna and local business leaders. Under the leadership of Jeff Harris the KAF is making great progress looking for a company to occupy the Seimen’s facility and bringing other improvements to Knox County.

CSAD panel. I will participate in a panel discussion regarding local government that will be hosted by Kenyon’s Center for the Study for American Democracy 2/28/17.

Office Hours. Wednesdays 10am-noon.

 

Village Administrator’s Report

RECYCLING PICK UP

The Gambier Village Maintenance Crew has been doing recycling a little different beginning January 1, 2017. Recycling is picked up on Thursday as always but we do not empty in Mount Vernon anymore. We empty into the three recycling dumpster setting down at the Gambier Maintenance Barn. This has been working really well. It is easy to empty and recycling takes less time to do because we do not have to haul it into Mount Vernon. The dumpsters are emptied on Tuesday’s and Friday’s. We are filling all three dumpsters on a regularly basis with Thursday pick up. We are getting a lot of residents from College Township that are dropping off recycling also during the week.

UTILITY-CLERK POSITION

I am still working on hiring a Utility-Clerk. I should have more information at the Streets and Utilities Committee Meeting next Monday.

LEAD SURVEYS

The Village is continuing to work on the lead surveys from residents and we finished the Kenyon buildings. Once the data is complied We will need to start getting it mapped. That is the approval of expenditure to Bird + Bull, Inc. They can do the mapping for us. This is suppose to be done by March 9th per the OEPA notification. It may not be complete by then but we will be in progress.

 

Village of Gambier Public Hearing Minutes
January 3, 2017

Council Present: Liz Forman; Betsy Heer; Juan Pastor; Donna Scott
Also attending: Kachen Kimmell, Mayor; Suzanne Hopkins, Village Administrator; Kathi Schonauer, Fiscal Officer; Clint Bailey, Solicitor; Mark Kohlman, Kenyon College; Seth Millam, Kenyon College.

Mayor Kachen Kimmell called the hearing to order.

Mark Kohlman and Seth Millam were sworn in for testimony by Mayor Kimmell.

Council discussed a Lot Variance request for 110 Gaskin Avenue, to place three buildings instead of two in the lot area. Council Donna Scott moved to approve the variance. Council Juan Pastor seconded, votes of Council, Council Liz Forman – yes; Council Betsy Heer – yes; Council Juan Pastor – yes; Council Donna Scott – yes. Variance request passed.

The public hearing was adjourned.

Village of Gambier Public Hearing Minutes
January 3, 2017

Council Present: Liz Forman; Betsy Heer; Juan Pastor; Donna Scott
Also attending: Kachen Kimmell, Mayor; Suzanne Hopkins, Village Administrator; Kathi Schonauer, Fiscal Officer; Clint Bailey, Solicitor; Mark Kohlman, Kenyon College; Seth Millam, Kenyon College.

Mayor Kachen Kimmell called the hearing to order.

Mark Kohlman and Seth Millam remained sworn in for testimony.

Council discussed a Height Variance request for 110 Gaskin Avenue, due to elevation differences between the existing Zoning Code and the new construction on the property. Council Donna Scott moved to approve the variance. Council Juan Pastor seconded, votes of Council, Council Liz Forman – yes;
Council Betsy Heer – yes; Council Juan Pastor – yes; Council Donna Scott – yes. Variance request passed.

The public hearing was adjourned.

Village of Gambier Public Hearing Minutes
January 3, 2017

Council Present: Sam Filkins; Liz Forman; Betsy Heer; Juan Pastor; Donna Scott
Also attending: Kachen Kimmell, Mayor; Suzanne Hopkins, Village Administrator; Kathi Schonauer, Fiscal Officer; Clint Bailey, Solicitor; Mark Kohlman, Kenyon College; Seth Millam, Kenyon College.

Mayor Kachen Kimmell called the hearing to order.

Mark Kohlman and Seth Millam remained sworn in for testimony.

Council discussed a Side Setback Variance request for 110 Gaskin Avenue, due to new construction extending into the Village right-of-way. Council Juan Pastor moved to approve the variance. Council Donna Scott seconded, votes of Council, Council Sam Filkins – recused; Council Liz Forman – yes; Council Betsy Heer – yes; Council Juan Pastor – yes; Council Donna Scott – yes. Variance request passed.

The public hearing was adjourned.

Council Meeting Minutes
January 3, 2017

Council present: Sam Filkins, Liz Forman, Betsy Heer, Juan Pastor, Donna Scott
Also attending: Kachen Kimmell, Mayor; Suzanne Hopkins, Village Administrator; Kathi Schonauer, Fiscal Officer; Clint Bailey, Solicitor; Mark Kohlman, Kenyon College; Neil Bower, Monroe Township Trustee.

Mayor Kachen Kimmell called the meeting to order.

The minutes of the December 5th Council Meeting were presented to Council. It was moved, seconded and carried they be approved.

The paid December bills were presented to Council. It was moved, seconded and carried they be approved.

Guests:

Mark Kohlman updated Council on the status of the Campus Auto and Tire Station at 101 W. Brooklyn Street. He stated the current lease will end January 7, 2016. The station is hoping to have the station re-opened within the next 90 days.

Mayor’s Year End Report:

Mayor Kimmell answered questions from Council regarding her year-end report. Village employees, construction in the Village, fire and EMS services, recycling, solar energy and updates on meetings attended were all touched on in her report.
VA Report:

Leaf Pick Up – final leaf pick-up is completed with a total of 89 loads for the season.

Utility Issues – water usage for 2016 was the lowest usage in over 20 years. Council Liz Forman commended the V.A. and Maintenance Crew for their efforts over the years resulting in the low usage.

Emergency Management – V.A. and Mayor Kimmell attended a meeting with Kenyon College, Mount Vernon Schools and Knox County EMA for emergency management programs to benefit students and Village residents.

Utility Clerk Position – 9 applications have been received. Scheduling interviews will begin next week.

Cemetery Trees – tree planting has been completed.

Snow Removal – preparations for the snow season are completed.

Third Sun Solar – the first roof top review was done in December. Project will move along as weather permits.

AHAH Luncheon – AHAH members provided the Village Staff with a luncheon. The V.A. would like to thank all who came and provided the lunch. It was a great opportunity for staff and residents to talk with each other.

Solicitor Report:

Contract with Mount Vernon Law Director – Solicitor Bailey and Mayor Kimmell have signed the contract with Mount Vernon Law Director Rob Broeren. Law Director Broeren will maintain a count of cases he represents for the Village in the coming year.

Chester Lane Property – Solicitor Bailey sent correspondence to the owner with a 15 day deadline for completing property improvements. The owner’s realtor has replied that the improvements will be done.

Approval of Cell Tower Agreement – Solicitor Bailey reported that he has contacted AT&T to state the Village will not sign the new Cell Tower Agreement with the current terms they suggest.

Committee Reports:

Council Betsy Heer provided Council with a year-end report summarizing the various issues the Streets and Utilities Committee dealt with in the past year.

Council Betsy Heer reported that the Finance & Income Tax Committee did not meet however, she reminded other Committees to give thought to projects they would like to do next year before the Budget Meeting in January.

Council Donna Scott reported that the Cemetery Committee did not meet in December. She did update Council that the trees have been planted in the Cemetery and she would be contacting Ralston Art Memorial to check on the status of the stone work being done.

Mayor Kimmell reported that the Planning and Zoning Commission reviewed the 3 variance requests from Kenyon College, along with 2 sign permits. The Commission approved a Zoning Permit for a new house at 111 Meadow Lane and a room extension at 302 E. Woodside Drive.

Council Actions:

Council Sam Filkins was appointed as Council President by Mayor Kimmell.

Council Sam Filkins moved to pass a Resolution to Set Regular Meeting Dates and to Provide Notice of Special Meetings. Council Donna Scott seconded. All approved.

Council Betsy Heer moved to pass a Resolution Establishing Membership in the Knox County Regional Planning Commission. Council Sam Filkins seconded. All approved.
Council Sam Filkins moved to pass a Resolution to Participate in the State of Ohio Cooperative Purchasing Program. Council Juan Pastor seconded. All approved.

Council discussed ways to receive resident input on their needs from College Township Fire Department. After the discussion, it was decided Solicitor Clint Bailey will draft a letter inviting College Township Trustees to meet with Council to update them on the Trustees plans and budget for the College Township Fire Department.

Council Liz Forman reported that several residents have remarked on the signage downtown as a “revitalization of Gambier” when it is a private owner construction project. Council Liz Forman presented a statement for the Village Website and asked for a Council vote regarding the placement. Council Betsy Heer moved to place the statement on the Village Website. After some discussion, Council Betsy Heer rescinded her motion.

Council Liz Forman then requested Council Donna Scott revise the statement and have it placed on the Village Website as a disclaimer for the signage. Council Betsy Heer moved to have the statement revised and placed on the Village Website. Council Liz Forman seconded. All approved.

Council Donna Scott moved to enter into executive session to discuss litigation matters and personnel issues, with Solicitor Clint Bailey and Fiscal Officer Kathi Schonauer also included. Council Juan Pastor seconded. The vote of Council Sam Filkins – yes, Council Liz Forman – yes, Council Betsy Heer – yes, Council Juan Pastor – yes; Council Donna Scott – yes. Council left executive session at 9:37 P.M. No action was taken.

The meeting was adjourned at 9:38 P.M. The February Council Meeting will be held on Monday, February 6, 2017.